Tender Details

Country: Zambia
Summary: Zambia: Review of the Government Payroll Management System
ZMT Ref No: 131226422
Deadline: 23 Dec 2025
Financier: World Bank (WB)
Purchaser Ownership: Government
Tender Value: Refer Document
Notice Type: Tender
Document Ref. No.: 0002019647
Purchaser's Detail:
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Description:
Zambiahas made significant progress in digitizing civil servant salary paymentsthrough the Payroll Management and Establishment Control (PMEC) system, whichintegrates payroll processing with human resource management to enhancetransparency, efficiency, and accountability. However, challenges remain,particularly the lack of integration between the Human Resource ManagementInformation System (HRMIS)/PMEC and the Integrated Financial ManagementInformation System (IFMIS), leading to inefficiencies, manual interventions,and risks of fraud. The government-to-person (G2P) payment ecosystem stillrelies on manual processes, making payroll expenditure management andestablishment controls vulnerable to errors. The transition to a fully digital systempresents opportunities to enhance transparency, reduce fraud, and improveoverall efficiency in the management of public funds. Zambia allocatesapproximately 30% of public expenditure to the wage bill, consuming around 40%of total revenue, with an average monthly cost of K2.5 billion. Thereare multiple central government agencies involved in the payroll cycle: PublicService Management Division (PSMD), under Cabinet Office, is responsible formaintaining the establishment register, recruitment and seeking treasuryauthority, the Civil Service Commission provides appointment letters and PMEC whichoperates the payroll system. While PMEC operates under PSMD, it has dualreporting; for HR related issues it reports to PSMD and finance and accountingtransactions to the Office of the Accountant General, in the Ministry of Finance and National Planning. The current PMEC system (SAP Enterprise resourceplanning system) comprises five (5) modules namely: i. OrganizationalManagement Module used for maintenance of the organizational structure(Establishment Control); ii. PersonnelAdministration used for maintenance of payroll information; iii. PersonnelCost Planning Module used for conducting personnel cost planning;iv. PayrollManagement Module used ...
Documents:

Zambia-Payroll-Assessment_final-TORs.docx

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Zambia: Review of the Government Payroll Management System - Zambia Tender

The WORLD BANK(WB), a Government sector organization in Zambia, has announced a new tender for Zambia: Review of the Government Payroll Management System. This tender is published on ZambiaTenders under ZMT Ref No: 131226422 and is categorized as a Tender. Interested and eligible suppliers are invited to participate by reviewing the tender documents and submitting their bids before the deadline on 2025-12-23.

The estimated tender value is Refer Document, and full details, including technical specifications and submission requirements, are provided in the official tender documents. Ensure all submissions meet the criteria outlined to be considered for evaluation.